Reusing decorations from your wedding ceremony for your reception is a great way to save resources — both environmental and monetary.
It can, however, be a bit of a logistical nightmare to get your decorations from place to place if you aren’t organized. Which is why, of course, we suggest:
- You and your partner should not be responsible for setting up the ceremony or reception. Your job is to get married and enjoy the day. Delegate these tasks to a Day of Coordinator or a trusted family member or friend. You may also be able to pay your florist to help, for a small fee.
- Create a checklist of items that need to be moved, along with their location at the ceremony and their destination at the reception. Make sure this checklist is in the hands of at least two of your helpers. Store back-up copies in an easily accessible place in case the originals are misplaced (if you have a smart phone, try storing it in your email).
- If you have a lot of items to reuse, delegate specific tasks: two people to pack up items at the ceremony, two people to move them, and two people to set up the reception, for example. Think about having an “understudy” for each function, just in case someone is unable to help you on the day of.
- Consider whether you will need large vehicles, a dolly, or multiple people to transport the items.
- Take photos of each decoration that needs to be set up or moved. If possible, take photos of each item as it should be displayed in each location.
- Create a timeline. At what time do things need to be set up in each location? When should the items be moved? How long do you estimate it will take to do the setup?
- Make sure that all items are well organized. Provide tupperware bins and anything needed to protect the items during the move from location to location.
Remember, the key to a well-run wedding is organization. Try to anticipate the issues that may arise, and make alternate plans in case they’re necessary.